Administration Manager - Reception (f/m/d)
Hamburg
Founded in 1921, OLDENDORFF CARRIERS combines its history as a German shipowner with the network of one of the world's leading drybulk operators. We currently control some 750 chartered and owned vessels of 67 mio tdw, and we carry around 330 mio tons of raw materials and semi-finished products across the seven seas each year. Our customers can expect 100% performance. All the way.
The Admin team in Hamburg is looking for a well-organized, hands-on and service-oriented Front Desk & Admin Manager to take on various administrative tasks in close cooperation with the Front Desk in the Lübeck office and ensure smooth operations within our organisation.
Job Responsibilities
- As the first point of contact for visitors, guests, and colleagues, you represent the
Oldendorff reception in Hamburg. - As a member of our Office Management team, you will oversee front desk
operations, coordinate office services, and manage a variety of administrative
tasks. - You will support the Team Lead with daily and weekly tasks as well as special
projects. - Your responsibilities include answering incoming calls, managing mail and courier
services, issuing access cards, coordinating parking arrangements, handling taxi
services and distributing train tickets. - You will ensure meeting rooms are prepared and equipped, coordinate office
catering, and process invoices. - Additional responsibilities include arranging accommodation and restaurant bookings, as well as organising etxernal meeting rooms and event venues.
What You Bring Along
- Customer-oriented mindset with a focus on creating a welcoming office
environment. - Strong Teamplayer with a collaborative mindset.
- Proven experience is strongly preferred.
- Fluency in German and English (spoken and written).
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office.
- Capable of working independently while contributing effectively within a team.
- Detail-oriented with a commitment to maintaining high standards of efficiency and
professionalism.
What We Offer
- Our corporate culture is special: relaxed and international, open and traditionally with flat hierarchies.
- We always keep an overview – for our customers and from our modern and open offices in the city centers of Lübeck and Hamburg.
- Since the very beginning, teamwork and quick decision making have been our success factors. Encouraging our employees to realize their ideas and initiatives is as important to us.
- A permanent position in a secure economic environment with benefits such as holiday pay, free lunch, subsidies for a gym or sports club, childcare allowance, various company discounts is waiting for you.
Interested?
If you want to know more about who we are: Oldendorff.
Please contact Sophie Meyer in case of questions.
Oldendorff Carriers does not accept paper applications for online postings.