Job Responsibilities

Onboarding: 

• Coordinate pre-joining formalities and documentation 
• Create and maintain employee records in Workday 
• Ensure all onboarding checklists and processes are completed 
• Create a virtual employee file with the necessary documents 

Probation & Confirmation: 

• Track probation periods and coordinate with reporting managers 
• Send timely reminders and initiate the confirmation process 
• Issue confirmation letters and update records accordingly 

Exit Management / Relocations & Transfers: 

• Manage resignation / relocation formalities 
• Coordinate full and final settlements with relevant stakeholders 
• Ensure exit checklist completion 
• Prepare and issue relieving letters 

Letters Issuance & Documentation: 

• Draft and issue various HR letters such as: 
• Offer Letter, Appointment Letter, Confirmation Letter, Transition Letters 
• Maintain digital and physical records of all HR documents 

Coordination & Follow-ups: 

• Act as a liaison between employees and HR teams for operational queries 
• Follow up with different departments (IT, Admin, Finance) for smooth HR processes 
• Ensure timely escalation and resolution of issues 

HR Data & MIS Management + HR Systems: 

• Maintain and update Workday regularly 
• Generate reports related to employee data, attrition, confirmations, etc. 
• Analyse data for trends and insights as needed 

Payroll and Benefits Administration: 

• Ensure accurate and timely processing of monthly payroll for employees. 
• Statutory Compliance: Maintain compliance with all statutory requirements related to payroll, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, Income Tax, etc. 
• Salary Administration: Handle salary calculations, deductions, bonuses, increments, and arrears as per company policies and local regulations. 
• Documentation: Maintain payroll records, employee database, and related documentation in compliance with statutory requirements. 

Compliances & Regulatory Oversight: 

• Ensure compliance with employment laws, regulations, and organizational policies. 
• Monitor changes in labour laws and update policies accordingly. 

Policy Development: 

• Frame, Develop, implement, and maintain HR policies and procedures that reflect best practices and legal standards. 
• Regularly review and update compliance-related documents.